Whether you contract hotel rooms and meeting space as an in-house planner, corporate travel manager, admin or third party, a thorough RFP can shave hours off the time spent finding great hotels, which match your availability and offer competitive pricing. But identifying your options is just the beginning; the process of negotiating final pricing, concessions and contract details can be arduous and time-consuming.
That’s why you need Vindow’s new Proposal Builder feature, which makes it easy to configure a customized RFP response report, using the platform’s step-by-step process – that gives you the tools to glean important insights and more quickly and easily compare the offers from the properties that responded to your RFP.
Vindow’s new Proposal Builder feature makes comparing – and sharing – detailed hotel proposals simple. Easy-to-use toggle switches let you customize RFP responses to the exact level of detail you need. From hyper-detailed data to top-level overviews, Proposal Builder helps you quickly compare and identify the property that is the best fit for your next meeting or event. The format conveys expertise and professionalism to both internal and external stakeholders, supporting faster, more confident decisions and greater overall trust in your work. Most importantly, Proposal Builder creates a level playing field where suppliers can position themselves advantageously and buyers can evaluate unbiased, informed choices. It’s a win/win for all parties!
Using Proposal Builder, you will see how much easier it is to compare hotels and generate RFP response reports for your clients. To start, open your RFP and select Proposal Builder from the drop-down menu.
Choose the sections you want to include in your report to see your options according to your most important criteria, like location, ratings, photos, detailed and summary pricing, custom questions and more.
You can compare by location, using the map feature.
You can also compare the properties, side-by-side, who have responded to your RFP using Vindow’s top-level summary of each property.
You can also use Vindow’s more detailed response matrixes to analyze each hotel’s offerings.
To enable easier decision-making, you can add notes to explain your recommendations/thoughts about each of the various properties, which will also be included in your report.
There are also options to include additional images of each of the hotels in the report that you generate.
You can choose which information is included in the report, to make it quick and easy for your client to evaluate the properties, side-by-side, without any unnecessary information to make the decision more complicated.
Then simply share the report with all interested parties and choose your preferred venue! Once you’ve made your final selection, Vindow’s platform also makes it quick and easy to award business and notify hotels, all from within the same application.
Try Vindow’s new Proposal Builder feature – part of the Vindow RFP lifecycle management and sourcing platform – for free today and become the MVP (Most Valuable Planner) for your next client👇
