FIND GROUP ACCOMMODATIONS

Group Buyers & Event Planners

Whether you book group accommodations professionally, occasionally, or one-time only, Vindow’s platform makes it fast and simple to create, search, distribute and analyze RFPs for groups of any size or complexity. Generate multiple, competitive bids from the hotels that are best suited to your specific needs.

WE UNDERSTAND THE UNIQUE CHALLENGES OF SOURCING GROUP ACCOMMODATIONS

Our cloud-based Vindow Sourcing and Market Intelligence platform lets you:

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    Work more efficiently

    Vindow’s flexible and intuitive user interface streamlines the process of creating an RFP that captures the specific requirements for your group

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    Save money

    Generate competitive bids from multiple hotels with the most favorable rates and terms. Vindow’s proprietary Bid Intelligence feature can save you up to 15% by showing you the “True Cost” for your entire program.

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    Increase visibility

    Vindow features the most extensive and comprehensive hotel database in the market. Smart filters help you identify the most suitable hotels for your group based on your program needs and preferences.

Main Features

Search efficiently

Vindow makes it easy to create an online RFP that captures your group’s exact parameters relative to location, service levels, sleeping rooms, meeting space and preferred amenities. Smart filters pinpoint the precise hotels that meet your specific needs and preferences, thereby speeding the search process and reducing the number of turndowns.

Produce RFPs and execute contracts in one robust, easy-to-use platform

Vindow’s RFP generator is simply the fastest, most intuitive user interface available today. It includes drag & drop capability, in-line editing, and electronic signatures to accelerate the RFP lifecycle.

Powerful Search features and analytical tools

Our platform harnesses machine learning algorithms that analyze pricing patterns and predict hotel rates trends. We track Average Daily Rates (ADR), and occupancy rates to accurately forecast the best travel window for your group to achieve optimal savings.

  • Calculate the “True Costs” for your group’s entire program in one platform. There’s no need to for spreadsheets or manual calculations; our True Cost Calculator helps you make informed decisions based on a complete cost analysis.

Get multiple, competitive bids from your preferred Suppliers

The Vindow platform is an open, transparent marketplace that brings together buyers and sellers to identify mutually beneficial opportunities, negotiate in good faith, and quickly contract, all within one application.

See Hotel Ratings from your peers that are relevant and reliable

Vindow’s travel analytics are the powerhouse behind our proprietary Vindow Score™ rating tool that lets you see how your preferred venues rank when independently compared by location, amenities, health and safety ratings and more.

Analyze the "True Cost" for your program

Vindow Analytics is a power and flexibility tool to quickly and easily model multiple pricing scenarios. Weigh competing proposals according to multiple cost categories, individually or grouped, simultaneously in order compare the total “true costs” of any bid.

Search efficiently

Vindow makes it easy to create an online RFP that captures your group’s exact parameters relative to location, service levels, sleeping rooms, meeting space and preferred amenities. Smart filters pinpoint the precise hotels that meet your specific needs and preferences, thereby speeding the search process and reducing the number of turndowns.

Produce RFPs and execute contracts in one robust, easy-to-use platform

Vindow’s RFP generator is simply the fastest, most intuitive user interface available today. It includes drag & drop capability, in-line editing, and electronic signatures to accelerate the RFP lifecycle.

Powerful Search features and analytical tools

Our platform harnesses machine learning algorithms that analyze pricing patterns and predict hotel rates trends. We track Average Daily Rates (ADR), and occupancy rates to accurately forecast the best travel window for your group to achieve optimal savings.

  • Calculate the “True Costs” for your group’s entire program in one platform. There’s no need to for spreadsheets or manual calculations; our True Cost Calculator helps you make informed decisions based on a complete cost analysis.

Get multiple, competitive bids from your preferred Suppliers

The Vindow platform is an open, transparent marketplace that brings together buyers and sellers to identify mutually beneficial opportunities, negotiate in good faith, and quickly contract, all within one application.

See Hotel Ratings from your peers that are relevant and reliable

Vindow’s travel analytics are the powerhouse behind our proprietary Vindow Score™ rating tool that lets you see how your preferred venues rank when independently compared by location, amenities, health and safety ratings and more.

Analyze the "True Cost" for your program

Vindow Analytics is a power and flexibility tool to quickly and easily model multiple pricing scenarios. Weigh competing proposals according to multiple cost categories, individually or grouped, simultaneously in order compare the total “true costs” of any bid.

Accelerate Real Growth. Streamline Your Processes.

Become Part of the Vindow Community

The Only Platform that provides streamlined RFP Creation, Contract Management and Data Intelligence in one intuitive platform.